Job Title: Finance Associate
Department: Administration
Classification: Full time, hourly, non-exempt (32 hours a week)
Job Relationship: Reports to Vice President of Finance, works closely with Finance Specialist
Position Summary: Performs all accounts payable activities. Provides deposit and banking support to the Finance Specialist
Essential Job Functions
Performs accounts payable activities:
- Receive vendor invoices, scan invoices to AvidXchange and verify against purchase orders in AvidXchange.
- Follow-up with appropriate staff with questions, discrepancies, and/or with missing purchase orders.
- Record invoices in Financial Edge accounting software.
- Ensure bills are paid in a timely and accurate manner while adhering to department and organizational procedures.
- Assemble and mail signed/authorized checks to vendors; provide remittance information for ACH payments.
- File invoices and copies of checks in vendor files.
Provides support on deposits and banking activities:
- Process, reconcile and prepare daily Shelter bank deposits, including verifying credit card reports against receipts. Follow-up with appropriate staff with questions and discrepancies.
- Create journal entries to record Shelter and Development deposits in accounting software.
- Create journal entries to record ACH payments in accounting software.
- Take cash deposits to the bank.
Performs other duties as assigned including, but not limited to:
- Prepare monthly “in-kind” donations report.
- Compile report and balance County Dog Licenses receipts in accordance with county standards.
- Perform other duties and special projects as assigned, including routine calculations, analyses, and creating/generating/maintaining reports.
- Provide assistance to staff and volunteers when needed.
- Adhere to the APL’s accounting and financial policies and procedures, including cash handling, internal controls, and segregation of duties.
- Represent the APL in a professional and courteous manner at all times.
- Provide quality service to clients, volunteers, and staff, recognizing their individual contributions to the success of our organization.
- Promote a safe work environment by actively monitoring safety compliance of staff and taking immediate action to correct hazards.
- Attend necessary meetings and provide feedback as requested.
- Support management and discusses differences privately.
- Supports the APL’s desire to celebrate a diverse and inclusive culture that fuels compassion and connects us to one another.
Qualifications
- Two – three years of bookkeeping or accounts payable experience preferred.
- Previous experience with Financial Edge and AvidXchange preferred.
Knowledge, Skills and Abilities
- Ability to perform bookkeeping entries, computations and calculations accurately.
- Ability to identify and problem solve discrepancies or errors.
- Ability to thrive working both independently and collaboratively.
- Ability to multi-task and work well under pressure in a fast-paced environment with a variety of people, personalities, noises, and distractions.
- Ability to promote communication and cooperation between APL departments.
- Proficient in Microsoft Office Suite applications, including Word, Excel, Outlook, and Office 365.
- Possess strong written and verbal communication skills.
- Possess attention to detail.
- Ability to maintain high level of confidentiality.
- Fear Free Certified or must become certified within six months of hire.
